Sales Order Terms and Conditions

The following Sale Order Terms and Conditions (hereinafter “Agreement”) between Pacific Bearing Corp. (hereinafter “Seller”) and you (hereinafter “Buyer”) are incorporated into the Sale Order (“Sale Order”) between Seller and Buyer. The Sale Order (including but not  limited to all Estimates, acceptance of Estimates, and purchase orders placed with Seller) is expressly conditioned on Buyer’s assent to the terms and conditions of this Agreement including any additional or different terms. Buyer’s acceptance of goods pursuant to the Sale Order shall operate as assent and an agreement by Buyer to all terms and conditions contained in this Agreement.

  1. Sales Prices. Prices on the goods specified in the Sale Order do not include any city, state, or federal excise taxes, including, without limitation, taxes on manufacture, sales, receipts, gross income, occupation, use, and similar taxes, fees, or other charges imposed by governmental entities. Prices on goods may vary dependent on where order is placed. When applicable, taxes will be added to the invoice as a separate charge to be paid by Buyer. If an exemption from a tax is claimed, supporting documents must be furnished by Buyer prior to delivery. Any and all sales quotations provided by Seller to Buyer shall automatically expire thirty (30) calendar days from the date issued, and are subject to termination by Seller by notice to Buyer at any time.
  2. Minimum Order. Buyer will be charged a minimum charge of two hundred dollars ($200.00) for all orders placed. Freight, expedited fees, or any other shipping charges shall be paid by Buyer and are in addition to the price of goods within the Sale Order including Buyer’s minimum order charge.
  3. Terms of Payment. All payments shall be due thirty (30) days after the date of Seller’s invoice. All payments made after thirty (30) days from the date of the invoice shall be subject to a service charge of one and one-half percent (1.5%) per month based on the outstanding balance. In addition, Buyer’s failure to make any payment when due shall justify suspension of performance by Seller of any other sale orders. For any special order requiring Seller to produce a custom made product, Buyer shall pay one-third (1/3) of the total Sale Order price upon delivery of its Purchase Order, one-third (1/3) of the total Sale Order price not less than three (3) days before Seller must ship the goods pursuant to the Sale Order, and the remaining one-third (1/3) of the total Sale Order price within thirty (30) days of shipment, subject to approved credit.
  4. Cancellations. Buyer may not cancel or change a Sale Order without the written consent of Seller. If Buyer desires to cancel or change a Sale Order, Buyer must deliver a written request for cancellation of the Sale Order to Seller's Roscoe office. If Seller consents to Buyer’s written request for cancellation of the Sale Order Buyer shall pay to Seller the percentage of the total Sale Order price which equals the percentage of the Sale Order completed by Seller at the time of cancellation. Canceled orders may be subject to a cancelation fee which will be determined on an order-by-order basis.
  5. Security Interest. To secure the payment of Seller’s invoice, Buyer grants to Seller a security interest in all goods sold to Buyer under the Sale Order, including all proceeds therefrom. Buyer authorizes Seller to perfect its security interest through a filing of a financing statement pursuant to the Uniform Commercial Code and shall reimburse Seller for any fees incurred in filing the financing statement which may be added by Seller to the amount of Seller’s invoice to Buyer.
  6. Delivery and Risk of Loss. All shipments under the Sale Order are F.O.B. Seller’s warehouse, Roscoe, Illinois and all risk of loss shall pass to Buyer at that time regardless of the method of shipment that may be elected by Buyer.
  7. Delays. Seller will not be liable for any delay in the performance of its obligations under the Sale Order, or for any damages suffered by Buyer due to such delay, if the delay is, directly or indirectly, caused by a fire, flood, accident, civil unrest, act of God, war, governmental interference or embargo, labor strike, shortage of materials, or any other cause beyond Seller's control.
  8. Materials. The Sale Order is conditional upon Seller's ability to obtain the necessary raw materials at a reasonable price, and all shipments under the Sale Order are subject to Seller's supply schedules and any government regulations, orders, directives, and restrictions that may be in effect.
  9. Nonconforming Goods. Buyer shall inspect all goods upon tender and delivery by Seller, and should any of the goods be nonconforming goods, Buyer must notify Seller, in writing, within ten (10) days of Seller’s tender and delivery of the goods describing the nature of any nonconformity. Seller shall have the right and option to repair or replace any nonconforming goods. The failure of Buyer to notify Seller in writing that the goods are nonconforming within ten (10) days of Seller’s tender and delivery of the goods, shall constitute acceptance of the goods and Buyer shall be liable to Seller for the total Sale Order price.
  11. Warranties. Seller warrants that goods supplied pursuant to the Sale Order shall conform to the description therein stated and shall be free from defects in material or workmanship. This warranty shall be effective for a period of one (1) year from the date of delivery of the goods to Buyer. THERE ARE NO WARRANTIES WHICH EXTEND BEYOND THE DESCRIPTION ON THE FACE HEREOF. SELLER DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, ORAL OR WRITTEN, INCLUDING, WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
  12. Special Orders. If any goods are manufactured by Seller to meet Buyer's particular specifications or requirements, and/or if Buyer places a Special Goods Order or signs off on a Special Goods Order, Buyer shall indemnify and hold Seller harmless from any and all claims arising from the purchase, use, or sale of the special goods, and from any related costs, attorneys’ fees, expenses, or liabilities incurred by Seller therefrom.
  13. Law and Procedure. The Sale Order, this Agreement, and the transaction described therein shall be subject to, construed under, and enforced according to the laws of the State of Illinois. Any action in regard hereto or arising out of the terms and conditions hereof shall be instituted and litigated in the courts of the State of Illinois and no other. In accordance herewith, the undersigned hereby submits to the jurisdiction and venue of the courts within the County of Winnebago, State of Illinois. Buyer and Seller hereby waive the right to a jury trial in any action, proceeding or counterclaim arising out of the sale order, this agreement or the transaction described therein. 
  14. Remedies. In the event that Buyer is in default or otherwise breaches the Sale Order or this Agreement, Seller shall be entitled to pursue any and all remedies, legal or equitable including an action to recover the total Sale Order price, as well as its costs of enforcing the Sale Order, including, without limitation, its attorneys’ fees, costs, and interest. In the event that Seller is in default or otherwise breaches the Sale Order, the liability of Seller to Buyer for such breach or default shall be limited to the replacement value of the goods under the Sale Order which is the sole and exclusive remedy of Buyer for any such breach or default.
  15. Returned Goods. Seller’s Returned Goods Procedure and Policy is located on and incorporated into the Sale Order and this Agreement.
  16. Entire Agreement. This Agreement is intended by the parties as a final expression of the terms and conditions of the Sale Order. No representations, understandings, or agreements have been made or relied upon in the making of this Agreement other than those specifically set forth herein. This Agreement can only be modified in a writing signed by both parties. No previous course of dealing between the parties or trade usage may be used to interpret, limit, or otherwise impair the operation of this Agreement.
  17. Waiver. Seller shall not be deemed to have waived any rights under this Agreement or the Sale Order unless such waiver is given in writing and signed by Seller. No delay or omission on the part of Seller in exercising any right shall operate as a waiver of such right or any other right. A waiver by Seller of a provision of this Agreement or the Sale Order shall not prejudice or constitute a waiver of Seller's right otherwise to demand strict compliance with that provision or any other provision of this Agreement or the Sale Order. Neither prior waiver by Seller nor any course of dealing between Buyer and Seller, shall constitute a waiver of any of Seller's rights or of any of Buyer’s obligations as to any future transactions. Whenever the consent of Seller is required under this Agreement or the Sale Order, the granting of such consent by Seller in any instance shall not constitute continuing consent to subsequent instances where such consent is required and in all cases such consent may be granted or withheld in the sole discretion of Buyer.
  18. Notices. All notices required to be given under this Agreement shall be given in writing and shall be effective when a record has been actually delivered, deposited in the United States mail, first class, postage prepaid, addressed to the party to whom the notice is to be given at the address shown upon the Sale Order, received by telecopy or received through the Internet. Any party may change its address for notices under this Agreement by giving formal written notice to the other party, specifying that the purpose of the notice is to change the party's address. 
  19. Interest and Fees. In the event of any dispute arising out of the Sale Order, this Agreement or the transaction described therein, in addition to an award of damages, the Seller shall be entitled to recover: (1) pre-judgment interest on any amount awarded at a rate of 1 ½% per month, (2) all expenses of litigation, including without limitation all filing fees and court costs; and (3) all attorneys’ fees incurred regardless of whether such fees or expenses are incurred before or after the initiation of litigation.

Policy Change on Material & Process Certifications

Effective immediately (9/13/2017), Material Certifications and Process Certifications will no longer be offered for standard catalog products. Material Certs and Processes Certs will still be available for PAC parts provided it meets the following guidelines:

  • For orders over $5,000, Material Certs and Process Certs for PACs will be provided upon customer request at no charge.
  • For orders under $5,000, Material Certs and Process Certs for PACs will be provided for a price of $50.00 each.
  • Material Certs and Process Certs for PACs must be noted on the original PO from the customer and will not be provided after the product has shipped.
  • If the customer needs Material Certs and Process Certs for standard catalog product, it will require making the product into a PAC and be subject to minimum lot charges no less than $2,500. If the customer requires a First Article Inspection, the price will be $300.00 per item.
  • Certificate of Conformance (CoC) are available at no charge upon request at the time the order is placed.